Issue #551: Funding Request for ausil to FUDCon Pune 2015 - fudcon-planning

fudcon-planning

#551 Funding Request for ausil to FUDCon Pune 2015

Closed: Fixed None Opened 9 years ago by ausil.

Tell us the following:

What do you need covered? (Please estimate the costs in USD: hotel $X, travel $Y.)
Airfare: PIA to BOM USD$1816
hotel: TBD.
ETA (for visa): $60. http://en.wikipedia.org/wiki/Visa_policy_of_India#Electronic_Travel_Authorisation
If we cannot provide a full subsidy, will a partial subsidy be helpful? (Yes/No?) Yes, depends on the amount.
If Yes, specify the minimum amount you need covered to facilitate your attendance.
USD$2500
What will you accomplish by being at FUDCon? (Please be as specific as possible, since this is the most important factor in granting requests.)
Give a talk on Changes in producing Fedora, work with Fedora people in India and APAC to have them be more aware of how we produce Fedora, and ways they could be involved. Gather feedback on Areas we can make better, if there is interest I would like to run a workshop to show ambassadors how to make images that boot in a their local languages
If you are requesting airfare, include complete flight information such as flight numbers, desired departure and arrival airports, and times. Also let us know if you have specific time restrictions.

PIA to BOM, I am quite flexible and can manage the booking myself.

Do you need a visa or other official processing before you can attend FUDCon? If so, approximately how long does that processing take?
yes, the ETA process says I should apply no later than 4 days before arrival
Include any additional, relevant information.

pjp commented 9 years ago

Replying to [ticket:551 ausil]:

What do you need covered? (Please estimate the costs in USD: hotel $X, travel $Y.)
Airfare: PIA to BOM USD$1816 ETA (for visa): $60. http://en.wikipedia.org/wiki/Visa_policy_of_India#Electronic_Travel_Authorisation

If we cannot provide a full subsidy, will a partial subsidy be helpful? (Yes/No?) Yes, depends on the amount.

If Yes, specify the minimum amount you need covered to facilitate your attendance. USD$2500

The partial subsidy could not be more than the full round trip fare plus accommodation. Did you mean USD $ 250/- ?

ausil commented 9 years ago

I did not mean $250, I could cover any expenses over $2000

pjp commented 8 years ago

Hello Ausil,

We are pleased to inform you that, your request has been accepted for a maximum of $2000 + stay.[1] Stay is provided on the twin sharing basis for the duration of the conference, ie. check-in on 25th June and check-out on 29th June. Expenses for any other days shall be levied on the occupant(you). In case, you need a room for yourself, you'd need to bear half of the room fare.

Please go ahead and book your tickets. We will reimburse the same after the conference. Please ensure to retain your boarding passes, as we will need those for reimbursement.

Looking forward to see you at FUDCon. :)

[1] https://meetbot.fedoraproject.org/fudcon-planning/2015-05-08/fudcon-planning.2015-05-08-09.34.log.html

pjp commented 8 years ago

Hello Ausil,

Just to remind you, please book your tickets in time and attach them here for later reimbursement purposes. Confirmed itinerary(timings) will help us in planning cab pick-ups from Mumbai to Pune.

Thank you. :)

ausil commented 8 years ago

Hi,

I arrive on AA flight 6659 at 11:05am on June 25 and depart on AA flight 6660 at 1:05pm on July 1. I will get the full itinerary attached soon

rtalwatk commented 8 years ago

Hi Dennis,

We have sent you the accommodation and pick up details on ausil@fedoraproject.org.

Please check and confirm over the email

Looking forward to see you @ Pune :)

Cheers,

Rupali

pjp commented 8 years ago

Hello Ausil,

Replying to [comment:8 ausil]:

... I will get the full itinerary attached soon

Just a reminder - please attach your e-tickets here for later reimbursement purposes.

siddhesh commented 8 years ago

FUDCon is over, so please attach a trip report and your final invoices for reimbursement. Please include the full amounts because I believe we may have some budget handy to cover more than your initially approved amount.

siddhesh commented 8 years ago

Hi Dennis, could you please post your invoices and trip report here to expedite reimbursement?

siddhesh commented 8 years ago

This reimbursement was apparently done offline, but I have no idea how much it was and how much was reimbursed. I need to know so that I can update our accounts to reflect our expenses for the event.