== Proposal ==

Since we've been trying to improve our budget handling, I propose we simply mention the current status of the budget in every alternate meeting (monthly, since our meetings are bi-weekly). I do not want to hold special "budget meetings". I think the bi-weekly meetings will be enough. At each of these meetings, a volunteer can also send a tiny "APAC budget update" to the lists, again ensuring that people are aware of what's happening and how.

Therefore:
Mention last month's budget statistics in meeting as info items
A volunteer send a special "budget update" email to list after meeting

Since Tuan is handling the budget, it's his responsibility for the time being.

== Why? ==

Simply mentioning what the budget was a month back, and what it is now ensures we look at a couple of important statistics:
What we spent in the month
How many events we had
What was money used for? Travel? Swag?
What percentage of budget have we spent already
* What percentage of budget we have remaining

These are just four I can think off the top of my head. Having these stats pop up from time to time in the logs will help ensure that everyone knows the budget status.

== Long term goal ==

At the end of a budget cycle, I'd like to be able to analyze how our budget was used:

• Total available budget for previous cycle
• Total used budget for previous cycle
• Total available budget
• Total spent budget
• What did we spend on? Travel? Swag?
• Which months did we have most events? Why?
• Which months did we have least events? Why?
• Which events are recurring, say yearly, or even quarterly?

Just having the data will enable us to find a lot of other statistics too. Looking at all these statistics will be very very important if we want to continue to improve our budget handling.