This ticket is discussed at 2012-05-26 meeting. Waiting for quotation and then at the next meeting will visit the ticket again. Jurankdankkal has asked to ping Harish and discuss the situation of obtaining the pre-payment for the ticket.

For reference,
http://meetbot.fedoraproject.org/fedora-meeting/2012-05-26/apac-fam-biweekly.2012-05-26-03.58.log.html#l-187

This was [http://meetbot.fedoraproject.org/fedora-meeting/2012-05-30/famsco.2012-05-30-22.02.log.html#l-208 discussed in the 2012-05-30 FAmSCo meeting]. We generally approved the budget of USD 216 but the final say is on the local community.

We are not completely happy about the naming of the event. As there is no clearly defined goal it does not meet the definition of a FAD as in Fedora '''Activity''' Day. With all the talks this this looks more like a release event to us.

Replying to [comment:4 cwickert]:

This was [http://meetbot.fedoraproject.org/fedora-meeting/2012-05-30/famsco.2012-05-30-22.02.log.html#l-208 discussed in the 2012-05-30 FAmSCo meeting]. We generally approved the budget of USD 216 but the final say is on the local community.

We are not completely happy about the naming of the event. As there is no clearly defined goal it does not meet the definition of a FAD as in Fedora '''Activity''' Day. With all the talks this this looks more like a release event to us.

Hi Cwickert,
I know in FAD we are doing not just all about talks but also getting some stuff to done, and I admit it and I'll do this FAD fit with FAD goal for sure, not just release event.. :)

and in the [https://fedoraproject.org/wiki/FAD_Padang_2012#Schedule schedule wiki], it's only a draft, you can see we didn't explain it in detail, because we still don't get the final decision, still have more meeting to make this event will run smoothly and can complete the goal of FAD and you can see our [https://fedoraproject.org/wiki/FAD_Padang_2012#Meeting_Minute meeting minute]

and for budget I still waiting from my friends confirmation to send me the invoice before this friday..

The invoice I've upload in my fedorapeople, because to large If I upload in attachment, here the [http://jurankdankkal.fedorapeople.org/FAD-Padang/FAD-Invoice.zip invoice] , the invoice in Rupiah and I'm using this currency [http://www.oanda.com/currency/converter/ converter] to USD.

I also always update [https://fedoraproject.org/wiki/FAD_Padang_2012 wiki], about the detail what we have done to prepare this FAD.

We have some changing price, because got the cheapest and discount price, here the detail.

||= Stuff =||= Cost in USD =||
||Food ||$ 148 ||
||Sticker ||$ 22 ||
||T-Shirt ||$ 116 ||
||Total||$ 286 ||

I make a new request for T-Shirt, this T-Shirt priority is for Volunteer who help us prepare the event..

Replying to [comment:6 jurankdankkal]:

The invoice I've upload in my fedorapeople, because to large If I upload in attachment, here the [http://jurankdankkal.fedorapeople.org/FAD-Padang/FAD-Invoice.zip invoice] , the invoice in Rupiah and I'm using this currency [http://www.oanda.com/currency/converter/ converter] to USD.
Please attach the receipt here, upload it as pdf. One pdf, one receipt. For ease of reporting.

I also always update [https://fedoraproject.org/wiki/FAD_Padang_2012 wiki], about the detail what we have done to prepare this FAD.

We have some changing price, because got the cheapest and discount price, here the detail.

||= Stuff =||= Cost in USD =||
||Food ||$ 148 ||
||Sticker ||$ 22 ||
||T-Shirt ||$ 116 ||
||Total||$ 286 ||

I make a new request for T-Shirt, this T-Shirt priority is for Volunteer who help us prepare the event..
Because there is a change, maybe we'll talk again later during the meeting. I hope you can attend.

kushaldas and myself would like to come and represent developers at the event, but would need travel sponsorship. Should that be in a separate request, or part of the FAD budget?

I think you should put all budget needed to organize this FAD into one request.
It's much better to manage budget as well as other stuffs.

Rgds,
Tuan

Yes, any needed travel subsidy should be included into the FAD budget but a separate ticket per person(easy to manage then). This is something good to have. Please provide a detailed cost break-down so that we can consider the request at APAC bi-weekly meetings. APAC can/ will support you !!

This request has been discussed on 2012-06-09 and jurankdankkal was asked to include a total budget estimation on the wiki. Will revisit the ticket at the next meeting. Please do not forget to indicate all the budget requirements on the wiki page in currency USD, use oanda.com as the reference.

http://meetbot.fedoraproject.org/fedora-meeting/2012-06-09/apac.2012-06-09-04.00.log.html#l-280

Travel subsidies are discussed per person, so they should go into individual tickets. You can mark them "Blocked by" this ticket so we can track them here, too, but this ticket should primarily be used for the budget of the event itself.

Is there a way in trac to make the "blocked by" / blocking field convert the entered number into links and associate the two tickets together? I tried entering the number with and without a leading #.

Unfortunately this doesn't work.

Hotel cost is Rp 595,000 per night for a double room, with Rp 175,000 surcharge for an extra bed; as Yogi (jurankdankkal) only need accommodation for the first night, here's the cost calculation:

||= Item =||= Price =||= Qty =|| ||
|| Room || 595,000 || 2 || 1,190,000 ||
|| Extra bed || 175,000 || 1 || 175,000 ||
|||||| '''Total''' (IDR) || 1,365,000 ||
|||||| Exchange rate (2012-06-17) || 9,380 ||
|||||| '''Total''' (USD) || $ 145.52 ||

Bringing the total request to:

||= Stuff =||= Cost in USD =||
|| Food || $ 148 ||
|| Sticker || $ 22 ||
|| T-Shirt || $ 116 ||
|| Hotel || $ 146 ||
|| '''Total''' || $ 432 ||

This ticket was discussed in the APAC meeting on [https://fedoraproject.org/wiki/Meeting:APAC_Ambassadors_2012-06-23 June 23 2012].

Logs attached.

The ticket was approved, however clarification is required on what budget this should be funded from. (Similar to #30).

It has also been requested that the funds be made available in advance as opposed to the normal reimbursement model that is followed.

Portion of the APAC 2012-06-23 meeting where this ticket was discussed.
ticket27.txt

Please attach the receipt so that we can move for the reimbursement process with Harish.

Invoice Food

Invoice Sticker

Invoice T-Shirt

Hotel invoice
20120626-JackTour-invoice.pdf

Paid via western union on July 3rd. Please confirm receipt and close the ticket.

Harish

Replying to [comment:19 harishpillay]:

Paid via western union on July 3rd. Please confirm receipt and close the ticket.

Harish

Thank's Harish, I dilute the funding already and ready to start production.